Coordinator, Helpline (SPI #2021-42)

City: Springfield
State: IL

The American Lung Association has a great opportunity for a Coordinator, Helpline to join our incredible team in Upper Midwest Region. Working as a member of the HelpLine Team, you will join an outstanding group of professionals dedicated to our mission:  to save lives by improving lung health and preventing lung disease, through research, education, and advocacy. 

In this role, you will be responsible for the initial supportive services for the Illinois Tobacco QuitLine. Primary responsibilities include triage of all incoming calls, fax, and e-referrals to determine what service line can provide the best information requested by the client.  This position is grant-funded.

Responsibilities

  • Answer Quitline incoming calls related to those who are seeking assistance in stopping tobacco use – providing reactive and proactive counseling.
  • Complete and maintain documentation in the database for each call – logging message left on voicemail, performing counseling and follow ups on designated calls as appropriate.
  • Provide information or guidance on all questions regarding tobacco cessation via Quitline technology (telephone, chat, text, email).
  • Participate in course and become certified as a tobacco treatment specialist; maintain CEU requirement for certification.
  • Follow Quitline protocol on all responses. 
  • Refer questions to the medical team when deemed appropriate.
  • Assure all information is collected and entered into the database.
  • Assist in assembling and mailing appropriate requested material.
  • Participate as a member of the resource evaluation committee to assure continual updating of resources.
  • Assist in indexing new materials.
  • Be familiar with current smoking cessation and tobacco intervention techniques for the purpose of counseling.
  • Understand and implement protocols for dealing with special groups or projects.
  • Become familiar with all issues concerning tobacco prevention and environmental issues.
  • Coordinate and implement mission related activities.
  • Coordinate, implement and monitor deliverables.
  • Complete reports as assigned.
  • Staff committees and work groups as assigned.
  • Continually seek innovative ALA growth

QUALIFICATIONS:

  • Certification as an addiction counselor and/or experience in counseling, community health education or social work is preferred with a minimum of 3- 5 years proven experience.  Previous experience with tobacco cessation or health behavior change, preferred.
  • Ability to communicate effectively on the telephone and online via chat and demonstrate good customer service.
  • Ability to relate to persons with diverse educational, socioeconomic, and ethnic backgrounds.
  • Ability to handle a “call center” environments; manage large amounts of inbound and outbound calls in a timely manner.
  • Ability to work independently in a telephone call center.
  • Ability to work schedule – Sun (9 A.M. – 5 P.M.), Monday thru Thursday (1:30 P.M. – 9 P.M.)
    • (9-week training; daytime hrs. – 8:00 A.M. – 3:30 P.M.)
  • Critical skills required including analytical decision making, customer resource knowledge, organizing and coordinating, position-specific expertise, interpersonal understanding, teamwork/internal partnership, individual accountability, initiative, versatility, and self-management.
  • Knowledgeable in Microsoft Word, Excel, Power Point and Outlook.  Good typing skills.
  • Familiarity with CRM systems and practices.
  • Must have valid Driver’s license and reliable transportation
  • Consistent with its mission, the American Lung Association maintains a smoke-free workplace, all employees must abstain from use tobacco in any form.

APPLICATION PROCEDURE:

To apply, send a cover letter, resume, and salary requirements to (include the job title and the job number in the subject of the email):

Human Resources Department
American Lung Association
Email: [email protected]

The American Lung Association is dedicated to a diverse workforce.
Equal Opportunity Employer M/F/D/V

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