Position Title:                Special Events / Program Coordinator 


Accountable To:           Executive Director


Position Summary:    


The Special Events / Program Coordinator is a full-time exempt position responsible for working on special event fundraising and tobacco control programs for the local office.  The Special Events / Program Coordinator is responsible for working with the Executive Director in implementing the special events portfolio for the local office, as well as tobacco control programs. Primary responsibilities include the implementation of local fundraising events including the Lung Force Walk, Honoree Dinner, Stair Climb and other major fund raising initiatives.  Other primary responsibilities include the implementation of the Department of Health tobacco program.




1.      Work with the Executive Director to plan and organize all special events according to best practices.


2.      Communicate event details and fundraising information to participants through newsletters, personal visits and telephone calls.


3.      Recruit new participants through community events, corporate calls and social media.


4.      Assist with volunteer coordination of events.


5.      Work with the Executive Director to cultivate new corporate partnerships to secure funding for special events.


6.      Under the supervision of Executive Director solicit and secure in-kind donations and silent auction items (based on event needs).


7.      Other administrative duties as assigned by the Executive Director.


8.      Attend all special event committee meetings and special events.


9.      Submit monthly progress reports including accomplishments and specific needs to the Executive Director.


10.  Work with the Director of Programs to set up tobacco control trainings, meetings, and events and maintain database “salesforce”



  1. Review and update the Special Events / Program Coordinator job description as needed on an annual basis.
  2. Work with other staff in the Association to develop and implement fundraising and communication activities.
  3. Perform other job-related duties as assigned by the Executive Director.




·                A bachelor’s degree from an accredited four-year college or university or equivalent experience related to event management and fundraising.

·                Experience or interest in establishing and cultivating relationships with corporate supporters in order to secure funding for programmatic services and special events.

·                Excellent written and verbal communication skills and comfortable making unsolicited phone calls.

·                Excellent organizational skills and ability to handle multiple tasks.

·                Must be able to manage projects with goals and deadlines.

·                Enthusiasm to learn and a team player.

·                Proficient with e-mail, Microsoft Word, Excel and social media outlets. 

·                A problem solver with the ability to lead when the situation dictates.

·                Ability to work both independently and as a team member. 

·                Non-smoker.






Regular full-time and/or part-time employees are classified in these position descriptions as either exempt or non-exempt.  Any staff member who disagrees with the classification of his/her position should notify his/her immediate supervisor or the Director of Human Resources.  Also, if any staff member feels that the Fair Labor Standards Act is not being followed by the ALASW, violations should be reported immediately to his/her immediate supervisor or the Director of Human Resources




To Apply: Send cover letter and resume to Terry Huertaz, No phone calls please. Position will close October 15, 2014