Ethics Policy

The purpose of this Ethics Policy is to advance the American Lung Association, Plains-Gulf Region’s mission by supporting a culture of openness, trust, and integrity in our management and operating practices. Every employee and volunteer is expected to follow this policy.

The American Lung Association, Plains-Gulf Region is dedicated to a single mission: To prevent lung disease and to promote lung health. We are truly a grassroots organization. We serve responsibly as members of all the communities in which we live and work. Our intent is for our employees and volunteers to represent our diverse population, so we can optimize the relationship between our stakeholders and the American Lung Association, Plains-Gulf Region.

The American Lung Association, Plains-Gulf Region is dedicated to working with employees, volunteers, partners, vendors and the public to prevent lung disease and to promote lung health.


Our Values

Our Values are the unifying foundation of our organization, and we strive to work as a team to ensure that every decision we make demonstrates Our Values.

We, The American Lung Association, Plains-Gulf Region, are guided by the following statement of Our Values.

Respect We work with integrity and honor the unique talents and passions of every person who works to advance our mission.

CommunicationWe are friendly and approachable, encouraging open discussion without judgment.

TeamworkWe work as a team and act for the benefit of the agency. We share resources, ideas, and information with one another and are not motivated by self-interest.

American Lung Association, Plains-Gulf Region provides a statement of Core Values to affirm the importance of carrying out our mission, services, and interaction with our staff, volunteers, and donors.

Our core values reflect what is truly important to us as an organization and serve as our daily call to action.

Integrity

We pursue our mission with dedication and respect for the individual and, for over 100 years, have been steadfast in advancing our mission. We uphold the values of the American Lung Association, Plains-Gulf Region in every action and decision.

Property and Information

Employees and volunteers are expected to protect the American Lung Association, Plains-Gulf Region’s property, cash and equipment, and maintain confidentiality regarding the records, and information learned in the course of their work for the organization.

Equal Opportunity

The American Lung Association, Plains-Gulf Region is committed to providing a work environment that values diversity among its volunteers and employees. Employees are provided opportunities regardless of race, color, sex, sexual orientation, age, marital status, religion, national origin, alien age or citizenship status, genetic predisposition or carrier status, veteran status, or physical and/or mental disabilities which will not prevent adequate performance of job responsibilities and which will not interfere with the functions of a particular job. This policy applies in all Human Resources actions including recruitment, selection, performance evaluation, promotion, compensation, training, transfer, benefits, and separation from employment. This policy approach is also followed when providing opportunities to all volunteers.


Code of Ethics

American Lung Association, Plains-Gulf Region employees and volunteers must:

Be honest and ethical in their conduct, including ethical handling of actual or apparent conflicts of interest between personal and professional relationships.

Comply with applicable government laws, rules and regulations.

Maintain the confidentiality of information entrusted to them by the American Lung Association, Plains-Gulf Region or its customers except when authorized or otherwise legally obligated to disclose.

Deal fairly with American Lung Association, Plains-Gulf Region customers, suppliers, competitors, volunteers, and employees.

Provide constituents with information that is accurate, completely objective, relevant, timely, and understandable.

Proactively promote ethical behavior as a responsible partner among peers in the work environment.

Protect and ensure the proper use of company assets.

Prohibit improper or fraudulent influence over the External Auditor.


Reporting Ethics Violations

American Lung Association, Plains-Gulf Region recognizes the value of transparency and accountability in its administrative and management practices. Disclosures that reveal corrupt conduct or behavior involving substantial mismanagement of public resources are important. American Lung Association, Plains-Gulf Region does not tolerate such misconduct from its employees, volunteers nor taking reprisals against those that bring such matters to light in accordance with the provision of the Whistleblowers Act of 2001.

If you are aware of fraud or abuse of American Lung Association, Plains-Gulf Region assets or have reason to be concerned about compliance with the ethics provisions described in this policy, we encourage you to report it!

We have retained EthicsPoint, Inc. to manage our corporate ethics reporting. American Lung Association, Plains-Gulf Region employees, volunteers, consultants, contractors and suppliers are expected to report any practices or actions believed to be inappropriate to the American Lung Association ethics hotline at (866-294-9542 or www.ethicspoint.com) as explained in the American Lung Association, Plains-Gulf Region’s Whistleblower Policy.

By visiting the American Lung Association, Plains-Gulf Region’s page at the EthicsPoint web address, concerned individuals can review the unethical conduct issue categories applicable to the American Lung Association, Plains-Gulf Region.

Calls to the toll free hotline or contact through the Internet site are facilitated by EthicsPoint, Inc. Reporting of ethics violations will be treated as confidential information and can be communicated anonymously.

Whistleblower Policy

What is a Whistleblower?

A whistleblower as defined by this policy is an employee of the American Lung Association, Plains-Gulf Region who reports an activity involving the operations of American Lung Association, Plains-Gulf Region that she or he considers to be unethical, illegal, dishonest or fraudulent. American Lung Association, Plains-Gulf Region strongly encourages employees to report any suspected unethical, illegal, dishonest or fraudulent activity involving the operations of American Lung Association, Plains-Gulf Region, and has adopted this policy for the purpose of creating a means for employees to report on activity of that kind without fear of retaliation. The whistleblower is responsible only for promptly reporting the activity that she or he suspects or considers to be unethical, illegal, dishonest or fraudulent. The whistleblower is not responsible for investigating, determining fault, establishing or administering corrective measures.

What Types of Activities Should Employees Report?

Here are a number of examples (but not necessarily an exhaustive list) of activities that employees should report: unethical, illegal, dishonest or fraudulent activities involving the operations of American Lung Association, Plains-Gulf Region that are violations of federal, state or local laws; theft; embezzlement; kickbacks; forgery; billing for services not performed or for goods not delivered; false or fraudulent expense reports; use of American Lung Association of the Plains-Gulf Region resources to conduct unrelated businesses; fraudulent or inaccurate financial reporting; e-mail, verbal or other communications by one employee to another, or by a volunteer or a vendor to an employee, which are bigoted, discriminatory, offensive or inappropriate; on-the-job substance abuse; or violence or threats by one employee against another, or by a volunteer or vendor against an employee, or by an employee against a vendor, volunteer, or other person engaged directly or indirectly in American Lung Association, Plains-Gulf Region activities.

American Lung Association, Plains-Gulf Region has retained EthicsPoint, Inc., a leading third party provider of confidential reporting services, to manage its corporate ethics reporting. EthicsPoint provides you two ways to confidentially report unethical, illegal, dishonest or fraudulent activity; via the phone and via the web.

For a complete listing of activities that could be reportable, please go to the EthicsPoint website at www.ethicspoint.com and enter American Lung Association, Plains-Gulf Region under “File a New Report.” You will be linked to a secure page defining the violation categories. Select the appropriate violation and the EthicsPoint system will allow you to file a detailed report of what you have observed. Alternately you may call the EthicsPoint toll free number and a call intake specialist will assist you with this process over the phone.

Who Should Employees Contact?

Because American Lung Association, Plains-Gulf Region has retained EthicsPoint, Inc. as its corporate ethics reporting site, if an employee has knowledge of or a concern about an unethical, illegal, dishonest or fraudulent activity, the employee is to immediately contact EthicsPoint at www.ethicspoint.com or 1-866-EthicsP (1-866-384-4277) 24 hours a day, 7 days a week. The EthicsPoint system will process the employee’s information and will send notice of the report to American Lung Association, Plains-Gulf Region Chief Financial and Operating Officer.

How will EthicsPoint Manage Reports?

Once a report is logged into the EthicsPoint system by phone or the web, the reporter is issued a unique password and report key. This key allows the reporter to confidentially follow up on their report and access questions or responses posted by American Lung Association, Plains-Gulf Region. The reporter can then respond to any additional questions so that the investigation into their report can be completed thoroughly and expeditiously.

EthicsPoint will notify American Lung Association, Plains-Gulf Region Chief Financial and Operating Officer that they have a report stored on the EthicsPoint secure server. He or she will access the EthicsPoint Secure Server to view, manage and resolve reports.

Will Whistleblowers Be Protected?

Whistleblower protections are provided in two important areas -- a strict guarantee against retaliation and a limited guarantee of confidentiality. Insofar as possible, as determined by the Chief Financial and Operating Officer, in his or her discretion, the confidentiality of the whistleblower will be maintained. However, the Chief Financial and Operating Officer reserves the right in his or her discretion to obtain the identity of a reporter and to share the name with other members of management, law enforcement officials and others for the purpose of conducting any necessary investigation, to comply with the law, or to provide accused individuals with their rights of defense or a right to explain the questioned conduct.

American Lung Association, Plains-Gulf Region will not retaliate against a whistleblower who has filed a truthful report of wrongdoing, nor will it permit its employees to retaliate against the whistleblower. This includes, but is not limited to, protection from retaliation in the form of an adverse employment action such as termination, compensation decreases, or poor work assignments and threats of physical harm.

The right of a whistleblower to protection against retaliation does not include immunity for any personal wrongdoing on the part of the whistleblower, or any adverse employment action relating solely to job performance or that is otherwise independent of having come forward to report on unethical, illegal, dishonest or fraudulent activity. Any whistleblower who believes that she or he is being retaliated against must contact EthicsPoint or American Lung Association, Plains-Gulf Region Chief Executive Officer immediately.

Of course, the employee must exercise sound judgment to avoid baseless allegations. An employee who intentionally files a false report, or who files a report without at least a reasonable basis for the truth of the information in the report, will be subject to a variety of possible sanctions including termination and/or legal action. A false report might also result in legal liability on the part of the reporter to the person against whom the report was filed.

Are There Other Contacts?

EthicsPoint will promptly alert American Lung Association, Plains-Gulf Region Chief Financial and Operating Officer of all reports of illegal or dishonest activities. The Chief Financial and Operating Officer is the responsible party for investigations and corrective action.

However, in the event that an employee has knowledge of or a concern about an illegal or dishonest or fraudulent activity involving the Chief Executive Officer or the Chief Financial and Operating Officer, the report in EthicsPoint will be routed immediately to the Board Chair. EthicsPoint is available 24/7 to take this report confidentially and anonymously and will screen the report for implicated parties to ensure it is routed correctly to the Board Chair.

Questions?

Employees with any questions regarding this policy should contact the Chief Financial and Operating Officer.

Nothing contained in this policy should be construed by an employee as legal advice. An employee should rely only on his or her own personal legal advisor for personal legal advice. The Chief Financial and Operating Officer and/or other member(s) of American Lung Association, Plains-Gulf Region senior management, not the reporter or other person, shall determine whether to investigate and the extent to investigate any report which is made, depending upon the content of such report, as well as what further action, if any, shall be taken by American Lung Association, Plains-Gulf Region as a result of such report or investigation.