Record Retention Policy


 

Section 1      Corporate Records

 The Corporation shall keep as records all Minutes of all meetings of its Board of Directors, a record of all actions taken by the Board of Directors without a meeting and a record of all actions taken by a committee of the Board of Directors in place of the Board of Directors on behalf of the Corporation.  Furthermore, the Corporation will maintain the following records in written form, or in another form capable of conversion into written form within a reasonable time, for seven (7) years: accounting and budget records; Articles or restated articles of incorporation and all amendments thereto currently in effect; Corporation’s By-Laws or restated By-Laws and all amendments thereto currently in effect; List of the names and business street addresses, or home address if there is no business street address, of current directors and officers; and the most recent annual report delivered to the appropriate state authorities. 

 Section 2      Records Inspection by the General Public 

 Anyone is entitled to inspect and copy, during regular business hours at the Corporation’s principal office, the records of the Corporation if he/she gives the Corporation written notice of such demand at least five (5) business days before the date on which such person wishes to inspect and copy.  It is further provided that the right to copy records includes, if reasonable, the right to receive copies made by photographic, xerographic or other means.  The charge for copies shall be borne and paid in accordance with State law by the person making the request prior to the granting of access to the copies or records.  The Corporation may have the person describe with reasonable particularity such person’s purpose for the request of the records and inquire as to how such records are directly connected with such person’s requested use.  This clause in no way shall act as a waiver of the Corporation’s Attorney/Client privilege.